District 20 (Area 11) Meeting Minutes
October 17, 2024 at 6:30 pm
Guilford Community Center – Leete Room
In Attendance: Meredith G., Fred P., Geoff B., Tom G., Pam C., Rob P., Murphy H., Ginny R., Julie P., Kathryn Y.
The meeting was opened at 6:35 pm.
GSR Preamble
Responsibility Statement
Serenity Prayer
Welcome to all in attendance
Reading of Tradition and Concept 9
SPECIAL ANNOUNCEMENTS
The group made a round of introductions
OLD BUSINESS
There was a question regarding the status of the Paypal account, which will be addressed when the Treasurer is next at this meeting.
There was a question regarding the status of the speaker exchange idea. Did people network and obtain feedback? Is there any interest? Murphy mentioned the old yellow card system. It was also suggested that we explore the possibility of a speaker exchange web page.
NEW BUSINESS
District and Area elections are coming up, with further discussion on this topic to follow at the November meeting. Many D20 positions are at the end of their 2-year term and will need nominations for new officers/chairs so GSRs should please announce at their groups.
OFFICER’S REPORTS
DCM
Geoff reported on his meeting attendances. D19 and D21 have agreed to participate in a Day of Sharing and Service event in March or April of 2025. Possibly to be held at the Guilford Community Center. There would be food and beverage, talk and learn about AA service opportunities.
Geoff is working with Ted P. area chair for public information about a quarterly info. Session on navigating AA’s digital assets, potentially scheduled for December 2024.
Geoff will be standing for an Area position at the December area meeting.
TREASURY – The Treasurer’s Report was accepted as follows:
Total cash (Key Bank): $4,555.75
Cash held in excess of prudent reserve: $3,478.50
Cash held in prudent reserve: $1,077.25
Cash position reflects all sources and locations of income to date
October Expenses: None
October Income: None
It was noted there are likely checks in the mailbox awaiting deposit due to a key issue.
Budget Variance Report:
- Revenue variance +$345.13 to YTD 2023 (running at 87.5% of annual budget at 79.5% through the fiscal year)
- Expense variance -$127.53 to YTD 2023 (running at 68.9% of annual budget 79.5% through the fiscal year)
Budget Notes and Discussion:
- It was requested that GSRs make sure that their groups are sending contributions to the alcathons.
- A motion was made to send $200 each to the Thanksgiving and Christmas Alcathons. The motion was seconded and passed unanimously.
- It was noted that due to the move of the answering service costs to the area, and addition of web site costs, that groups should re-allocate their contributions as follows:
30% district – 40% area – 30% GSO.
- It was noted that D20 should be receiving approximately $650 from the old Area 4 treasury.
RECORDING SECRETARY – the minutes from 9.19.24 meeting were reviewed and approved with no corrections.
STANDING COMMITTEE REPORTS
REGISTRAR – no report
ALKI-LINE – no report
ANSWERING SERVICE – it was reported that 32 out of 34 districts are now using the new answering service. All volunteers in D20 have been informed of the new outgoing number. 866-steps-12 is the number to call.
CORRECTIONS REP – no report
GRAPEVINE REP – Meredith reported that all books ordered have been received. The Guilford and Madison libraries have Big Books available for the taking as well as on the shelves to check out. There will be a table at the Clinton Thanksgiving alcathon with information about literature available. Meredith also now has issues of Grapevine at her house.
PR REP – It was noted that there is a video available on the importance of group names.
SCHEDULES/WEBSITE – It was noted that committee positions will be opening up, also on the web committee. There was a question about where to find the area/district map, and it’s on the www.ct-aa.org web site under AA Members, Districts, scroll to bottom of page.
Additional Announcements:
Pam and Tom announced that volunteers are needed for dining service at the Thanksgiving Alcathon.
The meeting was adjourned at 7:23 pm.
Respectfully submitted,
Kathryn Y.
