District 20 Area 11

Guilford Connecticut Alcoholics Anonymous

April 20, 2023 Business Meeting Minutes

  • Al opened the meeting at 6:40pm. Present were Al, DCM; Geoff, Alt DCM; Herb, Schedules, and Website Chair; Pam, Treasurer; Greg, Alt Treasurer; Meg, Joy of Living Group, Peter, Early Morning Risers Group; Deb, Joy of Living Happy Hour Group; Carolann, Matt, Guilford Friday Speaker Group; and Terry, Drop the Rock Group.
  • Al read the GSR preamble, the Responsibility Statement, the Serenity Prayer. Two members read Tradition 4 and Concept 4.
  • The DCM report:
  • A. Al Missed the last Area 11 meeting. 
  • B. The 8 DCMs of old District 4 met. They’re trying to have Area 11 pick up the slack on the answering service.  There was discussion about donating or selling the District4 hybrid equipment to the Area.  They’ll test it at the Spring Assembly.
  • C. The information packets are available. 
  • D. We have the need for a Recording Secretary. 
  • E. We have a CT Certificate of existence.  The cost was $112. 
  • F. No tax for CT as-of-yet. 
  • G. The website on ct-aa.org has been updated. 
  • H. The “At A Glance” Happenings Pamphlet.  Many in the group praised the pamphlet. The Committee voted that Al continue making it with minor changes.
  • I. Al will set up a Google Drive folder that anyone can access.  Herb and Peter will work with Al on the technology.
  • Recording Secretary Report.  Herb moved we accept the report.  Peter seconded. The motion passed unanimously.
  • Al asked the GSRs to fill out the Group Listing Form.
  • Al Asked that GSRs go to their groups and ask people to volunteer for D20 open service commitments.
  • Al asked if we should continue to Zoom these meetings.  Herb moved and Pam seconded that we Zoom for two more months.  The motion passed unanimously.
  • Al presented the revised rack-card. The group discussed it.  Deb moved that we order after one more review.  Peter seconded.  The motion passed unanimously.
  • Pam suggested a Steering Committee be formed to handle administrative details for the committee.  Herb moved we form a steering committee to handle administrative matters and establish a clear mission message.  The motion passed unanimously.
  • Pam then volunteered to visit meetings and explain what the treasurer does and where 7th tradition funds go.  The committee agreed that was a good idea.
  • Treasurer’s Report.  Greg presented a Treasurer’s spreadsheet that will explain the district’s finances explicitly and will be available to the committee members.   Herb moved and Peter seconded that the group approve the spreadsheet and that the Steering Committee work out the details.  The motion passed unanimously.
  • Herb moved and Molly seconded that the DCM chair future meetings and that as Chair, he be allowed to make motions and vote.  The motion passed without dissent.
  • Herb moved and Peter seconded the meeting adjourn. The motion passed unanimously.
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