District 20 (Area 11) Meeting Minutes

January 16, 2025 at 6:30 pm

Guilford Community Center – Leete Room

In Attendance: Julie P., Allison, Nick M.(GSR), Murphy, Al D., Lenny (guest), Fred P., Nick (CPC) Geoff (acting DCM), Kathryn Y.

The meeting was opened at 6:35 pm.

GSR Preamble

Responsibility Statement

Serenity Prayer

Welcome to all in attendance

Reading of Tradition and Concept 12

SPECIAL ANNOUNCEMENTS

 

• The group made a round of introductionOLD BUSINESS

 

• Elections – Murphy will connect with Tom G. to confirm he is accepting role as incoming DCM
• Registrar – it was recommended to roll this position into the DCM responsibilities. A motion was made and passed.

Question: what is meant by “groups” versus “meetings”, Fred clarified.

There was discussion around how to boost attendance at this meeting. Suggestions included providing food/snacks, announce at individual meetings, talk about service sponsorship. It was also mentioned that training for GSRs is potentially available at the Area level.

NEW BUSINESS

 

• Officer election updates:

 

Position	Officer	Notes
DCM	Tom G.	New – approved need to confirm acceptance. Murphy will assist first few months as needed.
Alt-DCM	Open	Vacant
Treasurer	Pam C.	Continuing – approved.
Alt-Treasurer	Greg	Continuing – approved.
Registrar	Open	Suggest return responsibilities to DCM position
Recording Secretary	Kathryn Y.	Continuing – approved.
CPC	Nick	New – approved.
PI	Murphy	Continuing – approved.
Grapevine	Open	Vacant
Corrections	Peter	Continuing – approved.
Web Site	Al D.	New – approved.
Schedules	Open	Vacant
Accessibilities	Open	Vacant
Alki-line	Open	Transitioning to new format other than print, possibly podcast.
Treatment Rep	Rob P.	Continuing – approved.
Archives	Open	Vacant
Answering Service	Open	Vacant
Event Committees – All CSCYPAA Rompiendo Fronteras Roundup Soberfest	Open	Suggestion to make the DCM contact for all of these.

Motion to eliminate the Events Reps and roll those up into the DCM as contact was passed.

Fred suggested that GSRs please let their groups know about the open positions.

Question regarding accessibility – is anyone translating Spanish at Gratitude breakfast? Allison will get in touch with accessibility rep for Area 11 to see about options.

OFFICER’S REPORTS

DCM – Geoff has been attending meetings. Suggests getting familiar with CT-AA.org. Working with Ted to put together a course on navigating AA’s digital assets, perhaps to run quarterly. Provide information, time for Q&A. Organizing a service day with D19 and D21. Area committees have tables, provide information about service positions.

TREASURY – The Treasurer’s Report was accepted as follows:

Total cash (Key Bank): $5,143.26

Cash held in excess of prudent reserve: $4,206.37

Cash held in prudent reserve: $1,077.25

Cash position reflects all but one undeposited check for $140.36

January Expenses: no expenses

January Income: $140.36 CT Shoreline Online Group

Budget Variance Report:

• Revenue for YTD totals $140.36, a negative variance of -$3,805.52 to FY 2024 (5.61% of the 2025 budget)
• Expenses YTD totals $0, a neutral variance to FY 2024
• Net Income for FY 2025 is $140.36 YTD

RECORDING SECRETARY – the minutes from 12.19.24 meeting were reviewed and approved with no corrections.

STANDING COMMITTEE REPORTS

REGISTRAR – duties are now rolled up into DCM position. There is a new Tuesday men’s step meeting 7-8 pm.

ALKI-LINE – no report. Paper publication being phased out possibly to be replaced by another format.

ANSWERING SERVICE – reporting available on number of calls, types of calls, etc. will be made available to DCMs.

CORRECTIONS REP – no report

GRAPEVINE REP – position is vacant. Kathryn has the books and materials for now and is checking the email account. There is a book inventory available online, link to follow.

CPC REP – Attended area CPC meeting, a couple of events coming up. Josh K. is setting up opportunity for district reps to come and see him present to see what he puts together. Nick is working with Geoff to build up contact list in Guilford.

PI REP – went to police station they were very receptive and have a PI representative (Jordan). Murphy will connect with her. Question: Do they have a protocol for referencing AA during DUI dark moments?

SCHEDULES/WEBSITE – Al attended first Area web site committee meeting. Motion approved to create ad hoc committee look at redesign of Area web site. Al standing for chair of that committee.

Note: there is an ad hoc committee for literature. Melanie is chairing, idea to stockpile or have available for the districts so they could buy it here in CT.

Question: does every group have a GSR or how could we encourage those without to get a GSR?

The meeting was adjourned at 7:18 pm.

Respectfully submitted,

Kathryn Y.