District 20 (Area 11) Meeting Minutes
March 20, 2025 at 6:30 pm
Guilford Community Center – Leete Room
In Attendance: Fred P, Al D, Tom G, Ann GSR, Nick GSR, Murphy, Herb, Geoff, Kathryn, Pam
The meeting was opened at 6:35 pm.
GSR Preamble
Responsibility Statement
Serenity Prayer
Welcome to all in attendance
Reading of Tradition and Concept 3
SPECIAL ANNOUNCEMENTS
The group made a round of introductions
NEW BUSINESS
Officer election updates:
| Position | Officer | Notes |
| DCM | Tom G. |
New – accepted and confirmed, approved by group vote. |
| Alt-DCM | Open | Vacant |
| Treasurer | Pam C. | Continuing – approved. |
| Alt-Treasurer | Greg | Continuing – approved. |
| Recording Secretary | Kathryn Y. | Continuing – approved. |
| CPC | Nick | New – approved. |
| PI | Murphy | Continuing – approved. |
| Grapevine | Open | Vacant |
| Corrections | Peter | Continuing – approved. |
| Web Site | Al D. | New – approved. |
| Schedules | Open |
Vacant – Gretchen standing for this next month |
| Accessibilities | Open | Vacant |
| Treatment Rep | Rob P. | Continuing – approved. |
| Archives | Open | Vacant |
| Answering Service | Open |
Vacant – Patti T. candidate cannot attend until May |
OFFICER’S REPORTS
DCM – Tom attended the Area 11 DCM meeting, provided presentation about Ad Hoc literature committee allocation
which is $2,250 for the Literature Chairperson position, and a one-time purchase of $7,935.51 which includes literature
and other items. GSRs are requested to please go back to your groups and discuss formation and funding of this
committee. We will take a vote at this meeting next month.
Outreach and District Engagement:
Tom reported a possible survey is in the works to distribute throughout the district soliciting feedback.
Al proposed creation of a business car sized handout with QR code to be printed and distributed at meetings,
highlighting Events, Service Opportunities etc. He provided a draft. Al and Tom to discuss further offline.
Fred gave a brief history of Service Day. Was formerly held in Milford, and included outdoor games, a chili cook off, a
table for every service committee to inform about service opportunities, people would talk about what each of these
positions involve.
There was a question regarding how to get GSRs from all meetings to participate.
Tom received a pre-conference email regarding items to be voted on.
GSRs please mention Roundup and distribute flyers for it at your meetings.
TREASURY (per handout)
Total cash (Key Bank): $5,690.49
Cash held in excess of prudent reserve: $4,613.24
Cash held in prudent reserve: $1,077.25
March Expenses: No expenses
March Income: $$365.58 as follows:
$200.00 Joy of Living
$90.58 Friday Night Group
$75.00 group name TBD
Budget Variance Report:
Revenue for YTD totals $714.59, a positive variance of $203.43 to FY 2024 (28.6% of the 2025 budget, 21.4% of
the way through the year)
Expenses YTD totals $0, a neutral variance to FY 2024
Net Income for FY 2025 is $714.59
To Do: Initiate process of Unincorporating the District.
Pam is unable to continue as Treasurer at this time. Herb is able to stand for Treasurer position and take it over effective
immediately. A motion was made to nominate Herb as Treasurer, seconded and approved.
The Treasurer’s report accepted by unanimous consent.
RECORDING SECRETARY – the minutes from 2.20.25 meeting were reviewed and approved with no corrections.
STANDING COMMITTEE REPORTS
REGISTRAR – Tom had no activity to report.
ANSWERING SERVICE – Fred has A11 answering service signs/posters, requested that GSRs please put them up on
community bulletin boards. Reminder to ask permission first.
EVENTS – note that this position was eliminated, and DCM now announces Events. Going forward, Events can be
eliminated from the Agenda and the Minutes.
CORRECTIONS REP – no report
GRAPEVINE REP – Kathryn has the tub of books, will be handing it off to Nick/Murph. The D20 literature inventory list is
available online, let Kathryn know if you need the link. There is also a baggie of cash from literature sales which will be
given to the Treasurer.
CPC – Nick has started a list of community and professional targets in D20 to approach, will merge with Geoff’s list. Area
11 has a new CPC rep. There was a question about possible events where CPC reps speak or disseminate information.
PI REP – Murphy proposed purchasing a square on paper restaurant placemats (50,000 spots for $300) which should last
about 3-4 months hopefully with a QR code for the meeting guide app. The Brownstone House reaches people in
Guilford. It does not seem likely that we can track the QR code to see how it’s being used. It was decided not to pursue
placemats at Grand Apizza because they deliver outside of Guilford. A motion was made and approved to spend the
$300 and move forward with the purchase.
SCHEDULES – Gretchen will be standing for this position next month.
WEBSITE – Al is working with the Area 11 web site redesign, and distributed a template/example of what our District 20
web page on the newly redesigned site could look like. He is able to work on this now.
NEW BUSINESS:
Follow up on suggestion that was made to set up Uber or Lyft rides through the district to assist people in getting to
meetings. The group was in agreement that it was a well-meant suggestion but not practical or a good idea for a number
of reasons.
A motion was made and approved to print more telephone number cards, more than 500 quantity. To be distributed to
GSRs at this meeting.
The meeting was adjourned at 7:25 pm.
Respectfully submitted,
Kathryn Y.
